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Call Center Best Practices | Who We Serve

Solutions for Small to Medium Business

Small and Medium sized businesses provide the economic backbone to a thriving economy. Being a small company itself, CenturionCARES understands the challenge SMBs face of delivering superior client service without the benefit of Fortune 1000-sized budgets. Investments in technology are made with great care and need to ensure the proper return in order for the business to remain competitive.

CenturionCARES' portfolio of communications solutions help today’s enterprises level the playing field against the larger corporations by providing innovative and cost-effective tools that maximize budgets, staff productivity, and customer satisfaction.

Increase customer satisfaction with consistent, seamless multi-channel service
Building customer loyalty necessitates a superior service experience at every contact point across all channels of communication. CARES™ ties together your contact center, customer facing locations, offices, employees and remote workers to be managed as a single contact center with one set of business rules and goals. This makes your whole organization more responsive and focused on providing an enhanced customer experience with every interaction.

Improve customer loyalty with highly personalized assistance
CenturionCARES’ all-in-one communication platform means calls are routed more accurately, wait times are reduced, and customers can receive convenient callbacks rather than waiting on hold. The system instantly pushes customer profiles and recent activity to your employees, allowing you to build customer loyalty through personalized services and new product offers. Intelligent self-service options allow customers to easy access information they want, when they want it.

Boost revenue by identifying selling opportunities
Every customer interaction, regardless of channel, must be viewed as a potential sales opportunity. CenturionCARES’ communication platform allows agents to get the right information at the right time, to better identify receptive high-value customers and drive more cross-sell and up-sell opportunities.

Enhance performance and QA
The CARES system provides real-time call monitoring, voice and screen recording, automated surveys and historical reports that enable you to improve performance through targeting agent training. It also provides tools to help you make confident decisions on staffing levels to eliminate bottlenecks and better utilize available capacity.

Flexible budget and service options
The CARES™ solution allows for your organization to start with the basics and add feature/functionality as your needs evolve simply by adding software. You get the economy of unique and complete IVR and ACD functions as well as a CTI solution, all integrated seamlessly into your existing environment.  Even CenturionCARES' world-class support can be customized to meet your budget and business needs.

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Customer Service You Can Bank On

In today's world of truly global commerce and hyper-reactive financial markets, standing still can only get you further behind. Forward thinking financial institutions understand that opportunities for growth may be fleeting, so capitalizing on each and every one is vital to their success. While the focus of industry leaders hasn't changed – expanding customer relationships – the way to go about it has. As customer expectations continue to escalate and instant, personalized experiences become the new norm, it's increasingly important to have a call center software solution that can keep pace with the ever-evolving needs of your business.

For a growing number of financial firms, CARES Call Center Software is the solution. Since its founding in 1981, CenturionCARES has optimized customer and member experiences for hundreds of banks, credit unions, savings and loans, mortgage houses and other financial institutions throughout the country. Our financial integrated voice response (IVR) and automatic call distribution (ACD) solutions are designed specifically for financial applications and are always tailored to compliment the organization’s unique culture and standards, whether through automated or live agent interaction. Having the flexibility to add features and functionality with simple software upgrades gives our financial partners the confidence of knowing their customers’ needs will always be met and that expensive and disruptive system replacement will never be an issue. CARES is a safe investment that pays high yields.

Data-Driven Efficiency

CARES software provides the infrastructure on which to build your customer service offerings, and the vital data to help you maximize their results. Your contact center agents will benefit from streamlined workflows that boost their productivity and satisfaction, and enable a heightened level of service for your valued customers and members. Managers will not only have the tools to train, monitor, and support contact center operations, they'll have the time they need to do it right. CARES also allows you to gather, report and analyze extensive data that provides a well-informed roadmap to success.

Inside The CARES Vault

Financial institutions will recognize the value of a number of CARES ACD and IVR features designed to reduce wait times and abandoned calls, increase the success of their collections agents, and bring accountability to their Quality Assurance program. CARES will help you:

  • Provide PCI compliant self-services such as account information, check deposits, loan status updates, pin/password resets and more with convenient 24/7 access
  • Authenticate callers and deliver account, deposit, and transaction information while they wait in queue. This feature reduces call times and call volumes, as redundant account inquiries (up to 50% of calls) are satisfied and the call is completed prior to reaching an agent.
  • Make more efficient use of your staff’s time and talent with features such as Skills-Based and Collections Routing, and Virtual Hold Call Back  
  • Promote streamlined workflows and allow agents to provide more expedient and personalized customer experiences with Screen Pop, Call Tracking, and Collaboration (Notes)
  • Improve collections with automated late notices (ONS), Predictive Dialer and Multi-Line functions
  • Ensure protocol compliance and strengthen accountability with Call Audio and Video Recording
  • Boost QA efforts with Call Monitoring, Agent Scorecard and Integrated Customer Survey
  • Maximize time savings with targeted upsell opportunities, strengthened customer relationships
  • Collect, report and apply key data to stimulate better business decisions

For forward thinking financial institutions, CARES is the customer service solution that moves forward with you.

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Government Efficiency Is NOT an Oxymoron

From the largest federal bureaucracies to the smallest local agencies, the same two words have been heard over and over again; budget cuts. Government offices of all sizes have been repeatedly asked to increase productivity and decrease expenses.   While the funds available for technological investment have diminished, the need for delivering outstanding customer service has not.  With over 35 years’ experience in dealing with the unique requirements of federal, state and local governments, CenturionCARES has communications solutions that enable clients to succeed by “doing more with less”.   

Seamless and cost-effective integration
The CARES Contact Center solution is compatible with most telephony environments, and the application can be integrated into almost any communications scenario. The system effectively interfaces to host systems and LAN/WAN networks so there is minimal impact on staff or customers.  The CARES solution has been designed to grow and evolve along with any organization.  Start with a single module, then features and functionality can be added with simple software upgrades.

Flexible Applications
The CARES Contact Center solution is an all-in-one package providing ACD, Dynamic Call Routing, Screen Pops, Audio and Screen Recording, Virtual Hold, Predictive Dialing, Agent ScoreCard, Survey, and much more. Its robust reporting feature (over 110 options) allows government agencies to easily meet their requirements for record keeping as well as identify trends and statistics that will support better business decisions.

CenturionCARES designs many government solutions around the CARES Interactive Voice Response (IVR) module. The CARES IVR provides citizens the ability to obtain account balances, pay bills, schedule appointments, and obtain service information on a convenient 24/7 basis.

Federal, State, and Local Government
CenturionCARES remains the leading provider of Contact Center and IVR software that allow various government agencies to "do more with less'" with innovative applications such as:

  • Collection and Distribution of Child Support Payments
  • Driver’s License Verification and Renewal
  • Unemployment Registration and Compensation
  • Income Tax Payment and Refund Status
  • Identity Theft Fraud Prevention

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Doing More With Less

With unemployment and under-employment prevailing and rental prices steadily increasing, a growing number of citizens are turning to public housing for safe, affordable accommodations. Housing Authorities across the country assist millions of families seeking affordable housing. On a daily basis these agencies handle hundreds of redundant phone calls from citizens seeking information relative to their accounts or their status on a waiting list.

And while the applicant list continues to grow ever longer, the agency struggles to keep pace, tasked with doing more with less people. Budget restrictions have stifled the addition of new employees, the acquisition of new technology, and the upgrade of old equipment. As a result, callers often experience long and frustrating waits to speak to someone and get the help they need.

CenturionCARES recognizes the challenges these agencies are facing, striving to sustain a superior level of service while keeping costs to a minimum. And after three and half decades of working with similar situations, CenturionCARES has solutions that can help.

A key component of doing more with less is the automation of redundant communications. Allowing the system to answer redundant inquiries frees up the Housing Authority personnel to engage in more personalized interactions and apply the unique skills they have acquired through their specialized training.  The staff will be more productive and satisfied in their work, which translates into better service and higher customer satisfaction.

CenturionCARES offers Housing Authorities a full portfolio of Contact Center solutions as well as self-service IVR applications that provide the convenience of 24/7 service. All our solutions integrate seamlessly into existing systems and offer the flexibility to grow and evolve as your needs change with simple software additions. Whatever combination of services you require, both you and your customers will appreciate the benefits of automated communications, such as:

  • Mitigates the expense, time, and uncertainly of postal mail delivery.
  • Automated reminder calls free up skilled personnel to work on higher value tasks.
  • Delivers calls outside of office hours, when clients may be easier to reach.
  • Reduces appointment no-shows with timely notifications.
  • Lessens inbound call volume by proactively reaching out to clients before they call you.
  • Delivers past due rent reminders efficiently without tying up valuable resources.

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Fully Integrated Customer Service

Based on a decades-long association with the utility industry, CenturionCARES understands the ratepayers’ evolving service expectations, as well as the tools required to meet and exceed those expectations. Easily implemented alongside any existing telephony, CIS, and OMS systems, our CARES interactive voice response (IVR) and automatic call distribution (ACD) software creates a fully integrated communications solution that delivers significantly improved operational efficiencies and enhanced customer service experiences.

Proactive Efficiency in Any Situation

CARES IVR and call center software helps level the spikes in your utility’s call volume – the daily spikes as well as the occasional outage-related spikes. Our efficiency boosting solutions protect the time of your staff, the quality of your service, and the loyalty of your customers. Using secure, PCI compliant automation to compliment live agent interactions provides a number of time and cost saving benefits to the utility.

  • Provide convenient 24/7 access to account information, ERT updates, bill pay options
  • Proactively deliver outage information to offload calls in queue
  • Reduce wait times and abandoned calls with intelligent Routing and Call Back features
  • Improve collections with automated late notice, Predictive Dialer and Multi-Line functions
  • Resolve disputes and strengthen accountability with Audio & Video Recording
  • Boost QA efforts with Call Monitoring and Integrated Customer Survey
  • Collect, report and apply key data to stimulate better business decisions

Match Your Standards, Match Your Growth

CenturionCARES has partnered with public utilities and private utilities, Cooperatives (co-ops) and Investor Owned Utilities (IOUs) serving the gas, electric, water and cable markets. CARES contact center solutions are carefully tailored to complement each organization’s unique culture and standards, through both automated and live agent interactions. With new features and functionality added with simple software upgrades, you'll never outgrow your solution or face the massive hassles and expense of complete system replacement.

You know that your utility must keep moving forward to ensure a successful future. CARES ensures that your customer service solution will keep moving forward with you.

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With the ever increasing costs of medical services, healthcare providers are under pressure to provide patient-centered healthcare services. An efficient infrastructure to support organization’s clinical and business needs has always been a quest for health providers that want to obtain competitive advantage in the market place. Healthcare providers also need to be sure that the health information technology solutions address regulatory requirements regarding security and privacy of patient information. In a situation like this, here are some pressing questions that the executives in the industry are trying to address:

How Do I Increase Customer Retention Ratio?

Centurion understands that the customer satisfaction is the key for sustained growth of healthcare providers. With a thorough understanding of the expectations of the parties involved in healthcare supply chain, Centurion helps healthcare employees consistently meet such expectations to keep all parties happy. CARES call center best practices solution, with an emphasis on higher service delivery quality, enables the healthcare organizations to shift the paradigm towards improving revenue performance and obtaining higher profit margins.

How CARES Helps

CARES enables health care call centers to gain and apply insights from customer interactions with features that help:

  • Improve customer experience through feedbacks and surveys
  • Enhance call quality and optimize call distribution
  • Monitor performance through reports
  • Automate patient appointment reminders and verification
  • Provide Bill or Claim Status
  • Route calls to departments and staff
  • Supply information such as Test Results, Order Prescriptions and Health Benefits

How Do I Respond to Change Quickly & Easily?

Up to date information is one of the key attributes customers consider while choosing a healthcare provider. Promptness and accuracy of information over the call when they contact their health care provider about their bills, plan coverage and other issues is a key concern to the customers. Responding effectively requires that the calls are answered by the division/staff that has access to the right information.

How CARES Helps

To maximize employee productivity and promote a satisfying customer experience, CARES™ helps health care call centers accurately align staff resources with customer demands and ensure prompt and consistent handling of customer inquiries including:

  • Service request resolution at the first attempt
  • Reduced time to handle calls
  • Screen recording
  • Workforce management

How Do I Comply with Ever Changing Regulations?

Health care providers are faced with a growing number of regulations in each business cycle. As a result, customer interactions that occur over all the channels have to be monitored and recorded to make sure the communication standards meet compliance requirements. Compliance to such regulations also helps the healthcare providers to resolve possible allegations of impropriety. Patient personal information, clinical information and other sensitive information must be protected from accidental or wrongful disclosure. 

How CARES™ Helps

CARES™ allows providers to adhere with regulatory compliance standards by recording calls, protecting sensitive information and making sure employees follow well defined service processes and procedures. CARES helps health care call centers to capture and store customer interactions, monitor and manage employee performance, and safeguard patient and client information with:

  • Data Security
  • Call Archiving
  • E-Branch Solutions

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The insurance industry strives to provide information and service while controlling costs to remain competitive. Centurion's CARES call center best practice software helps provide self-service options for those insurance companies that can benefit from the software solution to free-up internal resources that enhance your clients experience. It can be used to:

1. File an accident claim, or any other claim, using a registered phone number or Policy ID and provide the claimant with a unique Claim ID
2. Get the status of an insurance claim, or use outbound calling to alert a client of an update on existing claims
3. Allow a general insurance inquiry to be entered into the system and give the caller the option of speaking with an agent immediately based on caller location
4. Alert for upcoming premium payments helping to reduce deliquency and avoid client late payment fees
5. Direct callers to their assigned agent based on the phone number that they are calling from (once it is registered in the system) allowing for VIP treatment of your clients
6. Hear current investment balances, transfer funds between funds, get current rates etc.
7. Request insurance rates on all products
8. Provide Proof of Insurance: The caller is prompted for their policy number and the system generates a Proof of Insurance form that is mailed, faxed, or emailed to the contact information of record

The Centurion, Inc. “Inquiry System” is designed for Insurance applications, providing freedom to enable transactions from any touch-tone telephone, 7 days a week, 24 hours a day.  If a customer doesn’t have a touch-tone telephone, the system can be configured to offer Speech Recognition. Next Teller successfully completes the tasks traditionally done by your staff. Now your staff can be assigned to tasks that require personalized service.

Next Teller is a module of the CARES™ IFCS Call Center Solution. IFCS or Integrated Financial Communications Solution is a call center suite that allows your Insurance Company to meet the needs of the growing Policy Holder base. Centurion’s CARES Automatic Call Distribution (ACD) provides numerous advanced communications services to Policy Holder or potential customer callers to ensure the level of service desired by your Insurance Company is made available to the caller, during crisis or for general policy questions.

Policy Holder recognition, routing of the Policy Holder to the agent best equipped to handle the call, automated display of the Policy Holders record and CRM, call monitoring and recording, and expanded channels of caller communications to include electronic mail, fax, voice messages left while in queue, and web chat are representation of the advanced communications services supported by the CARES ACD to help increase profits while at the same time better handling all incoming communications.

Centurion's CARES Location Assistance enables insurance customers to conveniently find the office or agent closest to them.

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Colleges, schools and universities experience unpredictable, fluctuating levels of incoming call volume. However, calls are spread over several departments and volume can significantly vary day-to-day depending on particular events such as registration, sporting and fundraising activities. Telephone automation can play an important role in providing efficient customer service. Properly implemented, educational institutions can increase student satisfaction, lower costs for the school as well as offer new services.

Our education automation will dramatically improve the efficiency and productivity of the school's administrative personnel while providing flexible, cost-effective service. We can directly connect to any back-end database or mainframe. The beauty of the system is that it can utilize the current school or department infrastructure without making changes to the database. This application has all the features required by any large or small institution with modules being added based on your needs.

Centurion CAREScall denter best practices software for education enable proactive universities, colleges and schools to:

  • Set-up a student service center that delivers exceptional student experiences that differentiate you from other institutions
  • Improve fundraising with respectful, efficient campaigns
  • Implement disaster recovery plans and emergency communication for all situations
  • Extract business intelligence from every interaction to continuously improve the curriculum
  • Always have enough resources

The CARES system provides real time data tracking for:

Details of courses/subjects offered

  • Courses offered
  • Eligibility criteria for selected course
  • Duration of course
  • Fee Structure
  • Available registration
  • Modules offered

Course registration

Student Profile

  • Courses in which students are registered
  • Student ID Number
  • Student’s fees status
  • Students personal information

Exam Scheduling

  • Venues for exams

Current and future events and happening on campus

Contact us to learn more about call center best practices software

Contact us to learn more about call center best practices software